Firebirds Track Club ("Firebirds," "we," "us," or "our") is committed to protecting the privacy of our athletes, families, coaches, volunteers, supporters, donors, and website visitors.
This Privacy Policy explains how we collect, use, disclose, and protect information when you visit the Firebirds Track Club website, register for or inquire about our programs, make a donation, volunteer, express interest in coaching, subscribe to communications, or otherwise interact with Firebirds online.
Because Firebirds is a youth sports organization, we take particular care with information relating to children and young athletes.
Information We Collect
We may collect information that you voluntarily provide to us, information related to participation in Firebirds programs, and limited information collected automatically when you use our website.
Contact and Inquiry Information
When you contact Firebirds, we may collect information such as your name, email address, telephone number, the reason for your inquiry, and the contents of your message.
Athlete and Registration Information
When a parent or legal guardian registers an athlete or provides information related to participation in Firebirds programs, we may collect information such as the athlete's name, date of birth or age, contact information, parent or guardian information, emergency contact information, program information, athletic or event information, and other information reasonably necessary to administer our programs and support athlete safety.
Registration processes may also request acknowledgments, releases, permissions, eligibility information, or other information required for participation.
Coaching and Volunteer Information
If you express interest in coaching or volunteering with Firebirds, we may collect your name, contact information, availability, areas of interest, relevant experience, qualifications, certifications, and other information necessary to evaluate or administer the role.
Additional background screening, athlete-safety, or certification information may be collected through Firebirds or an authorized third-party provider when required for a particular role.
Donation, Sponsorship, and Partner Information
If you donate to Firebirds, inquire about sponsorship, or become a community partner, we may collect your name, contact information, organization information, donation or sponsorship information, and related communications.
Newsletter and Communication Information
If you subscribe to Firebirds updates or otherwise elect to receive communications, we may collect your name, email address, telephone number, or communication preferences, as applicable.
Website and Technical Information
When you visit our website, Firebirds and our service providers may automatically receive limited technical information such as your IP address, browser type, device type, operating system, referring page, pages visited, approximate location derived from an IP address, and information about how the website is used.
How We Use Information
Firebirds may use information we collect to:
- Register athletes and administer Firebirds programs, training, competitions, events, and activities.
- Evaluate athlete placement and support athlete development.
- Communicate with parents, guardians, athletes, coaches, volunteers, donors, sponsors, and members of our community.
- Respond to questions, inquiries, and requests.
- Coordinate practices, meets, events, travel, volunteer activities, and club operations.
- Evaluate and onboard coaches and volunteers.
- Process donations, sponsorships, registrations, and other transactions.
- Provide requested newsletters, announcements, program information, and club updates.
- Maintain the safety and integrity of Firebirds programs.
- Operate, maintain, secure, and improve our website.
- Understand general website usage and performance.
- Maintain appropriate organizational and financial records.
- Comply with legal obligations and applicable governing-body requirements.
- Protect the rights, safety, and property of Firebirds, our athletes, families, volunteers, and others.
We seek to collect only information reasonably necessary for these purposes.
Children's Privacy
Firebirds provides programs for children and teenagers, and protecting young athletes' information is especially important to us.
Our website is intended primarily to provide information to families and the community and to allow parents, guardians, and other adults to interact with Firebirds.
Children under 13 should not independently submit personal information through the Firebirds website. A parent, legal guardian, or other authorized adult should complete registration forms, inquiries, and other forms that request personal information relating to a child under 13.
Information about young athletes may be provided to Firebirds by their parents or guardians as reasonably necessary to register for and participate in Firebirds programs.
Firebirds does not knowingly sell children's personal information or use children's personal information for targeted or behavioral advertising.
If we learn that personal information has been submitted directly by a child under 13 without appropriate parental involvement, we will take reasonable steps to delete the information or obtain appropriate parental authorization.
A parent or legal guardian who believes Firebirds has collected personal information directly from their child may contact us using the information provided below.
Athlete Photos, Video, Results & Achievements
As a youth athletic organization, Firebirds documents and celebrates participation, competition, achievement, and club history.
The Firebirds website, social-media accounts, publications, and official communications may contain photographs, video, competition results, athlete names, relay performances, awards, championship results, or other information relating to Firebirds athletes.
The publication of athlete photographs or other media is separate from the collection of information through ordinary website forms and may also be governed by registration materials, media releases, parental permissions, competition rules, event policies, or other applicable authorizations.
Firebirds seeks to use youth athlete information responsibly and in a manner consistent with the purposes of the organization.
Parents or legal guardians with questions or concerns regarding an image or information about their child appearing on a Firebirds-controlled website or communication may contact us.
How We Share Information
Firebirds does not sell personal information.
We may disclose information in limited circumstances necessary to operate the organization, including:
Service Providers
We may use third parties to provide website hosting, form processing, registration, communications, payment processing, donation processing, data storage, analytics, security, and other operational services.
Athletic Organizations and Event Administrators
Information may be provided to governing bodies, meet directors, event organizers, leagues, facilities, timing providers, or other organizations when reasonably necessary to register athletes, enter competitions, verify eligibility, administer events, or conduct Firebirds programs.
Professional and Organizational Advisors
Information may be disclosed when reasonably necessary to accountants, insurers, attorneys, consultants, or similar advisors supporting Firebirds operations.
Legal and Safety Purposes
We may disclose information when we reasonably believe disclosure is required by law, legal process, governmental request, or is necessary to protect an athlete, another individual, Firebirds, or the public.
We may also disclose information when you direct us to do so or otherwise provide appropriate authorization.
Third-Party Services
The Firebirds website may rely on third-party services to provide certain functionality.
These services may include website hosting and content management, online forms, registration services, payment and donation processing, email and text communications, analytics, security, embedded content, maps, social-media platforms, event management, and other operational services.
When you leave the Firebirds website or interact directly with a third-party service, that provider may collect information under its own privacy policy and terms.
Firebirds does not control the independent privacy practices of third-party websites and encourages users to review the applicable privacy policies before providing personal information.
The specific third-party providers used by Firebirds may change over time as our website, programs, registration systems, communications tools, fundraising services, and technology evolve. We may update this Privacy Policy when material changes to those services affect how personal information is collected, used, or disclosed.
Donations & Payments
Firebirds may use third-party payment processors to handle registration fees, donations, sponsorship payments, and other transactions.
Payment-card information submitted through those services is provided directly to the applicable payment processor rather than intentionally stored by Firebirds on the Firebirds website.
We may nevertheless receive transaction information such as your name, contact information, amount paid or donated, transaction date, transaction status, and other information necessary to administer programs and maintain appropriate financial and donor records.
Cookies, Analytics & Similar Technologies
The Firebirds website may use cookies, pixels, tags, local storage, scripts, software development kits, and similar technologies (collectively, "cookies and similar technologies") to operate the website, maintain security, remember preferences, understand how visitors use the website, measure website performance, improve our programs and communications, and support integrations with third-party services.
These technologies may be placed by Firebirds or by third-party service providers that provide website hosting, analytics, communications, registration, payment processing, donation processing, embedded content, social-media functionality, or other services.
Depending on the services and features enabled on the website, cookies and similar technologies may collect or process:
- IP address;
- browser type and version;
- device type and operating system;
- approximate geographic location derived from an IP address;
- referring website or source;
- pages viewed and links selected;
- dates and times of visits;
- time spent on pages;
- website navigation and interaction information;
- device or browser identifiers;
- cookie identifiers;
- form and website interaction events;
- general website performance and diagnostic information; and
- information concerning whether communications or website features have been viewed or used.
Essential Cookies
Some cookies and similar technologies may be necessary for the website to function properly. These technologies may support website security, network management, accessibility, form functionality, session management, fraud prevention, user preferences, and other essential website functions.
Because these technologies are necessary to provide the website or a service requested by the visitor, they may not always be capable of being disabled through website privacy controls.
Analytics and Performance
Firebirds may use analytics and performance technologies to better understand how visitors use our website.
These services may help us understand which pages are visited, how visitors arrive at the website, how visitors navigate between pages, which website features are used, whether errors occur, and general website performance.
We may use this information to maintain and improve the website, understand community interest in Firebirds programs, and evaluate the effectiveness of our communications.
Functional Technologies
We may use technologies that enable additional website features or integrations, including embedded forms, maps, videos, social-media content, registration tools, donation tools, calendars, or other interactive services.
When you interact with an embedded or integrated third-party service, that provider may collect information independently in accordance with its own privacy policy.
Advertising and Marketing Technologies
Firebirds may use marketing, advertising, or measurement technologies to understand the effectiveness of outreach campaigns or communications and to understand how visitors arrive at or interact with the Firebirds website.
If these technologies are implemented, third-party providers may receive information such as device identifiers, IP addresses, browser information, referring pages, website interactions, and other technical information.
Firebirds does not sell personal information and does not intend to use personal information about children for targeted or behavioral advertising.
Social Media Technologies
The website may contain links to or integrations with social-media services. Social-media providers may use cookies, pixels, or similar technologies when you interact with their services or, depending on the integration, when you visit a page containing their technology.
Information collected independently by a social-media provider is governed by that provider's privacy policy and account settings.
Third-Party Website Technologies
Our website may be built, hosted, or supported using third-party technology providers. We may also use third-party services for website hosting and content management, analytics, registration, online forms, email and newsletter communications, donations and fundraising, payment processing, event management, embedded media, maps, social-media integrations, security, fraud prevention, and other operational services.
These providers may use cookies or similar technologies as necessary to provide their services to Firebirds or, where permitted, for purposes described in their own privacy policies.
Your Cookie Choices
Depending on the technologies enabled on the Firebirds website and applicable legal requirements, visitors may be provided with tools to accept, reject, or manage certain categories of nonessential cookies.
You may also be able to control cookies through your web browser or device settings. Most browsers allow users to delete existing cookies, block certain cookies, receive notifications before cookies are stored, or otherwise manage cookie preferences.
Blocking or disabling certain cookies may affect the functionality or availability of some website features.
Where required by applicable law, Firebirds will obtain appropriate consent before using nonessential cookies or similar technologies.
Browser Privacy Signals
Certain browsers or devices may transmit privacy preference signals, including Global Privacy Control or similar mechanisms. Where Firebirds is legally required to recognize such a signal, we will endeavor to process it in accordance with applicable law and the technical capabilities of our website and service providers.
Children and Tracking Technologies
Because Firebirds serves children and teenagers, we take particular care regarding technologies that may collect information relating to young users.
Firebirds does not intend to knowingly use cookies, pixels, persistent identifiers, or similar technologies to create advertising profiles of children or to serve children targeted behavioral advertising.
Parents and guardians should supervise children's use of the Firebirds website and should submit registration, inquiry, and other personal information concerning children under 13 on their behalf.
Email & Other Communications
You may receive operational communications relating to registration, programs, events, inquiries, donations, coaching, volunteering, or other interactions you initiate with Firebirds.
Promotional or newsletter communications are separate. Where an opt-in is provided, choosing not to receive promotional communications will not prevent Firebirds from sending necessary administrative communications related to your participation, inquiry, or transaction.
You may unsubscribe from promotional emails using the unsubscribe mechanism provided in the message or by contacting Firebirds.
Data Security
Firebirds uses reasonable administrative, technical, and organizational measures designed to protect personal information from unauthorized access, disclosure, alteration, loss, misuse, or destruction.
We also seek to limit access to personal information to individuals and service providers who reasonably need the information to perform Firebirds-related responsibilities.
No website, database, electronic transmission, or storage system can be guaranteed to be completely secure. Accordingly, Firebirds cannot guarantee the absolute security of information transmitted or stored electronically.
Data Retention
Firebirds retains personal information only for as long as reasonably necessary for the purposes for which it was collected, including program administration, athlete participation, communications, organizational recordkeeping, legal requirements, financial obligations, dispute resolution, and safety purposes.
Information that is no longer reasonably necessary will be deleted, anonymized, or otherwise appropriately disposed of when practicable, subject to applicable legal and organizational recordkeeping requirements.
Your Choices & Privacy Requests
Subject to applicable law and legitimate organizational recordkeeping requirements, you may contact Firebirds to:
- Request access to personal information you have provided.
- Request correction of inaccurate information.
- Request deletion of information.
- Update your communication preferences.
- Unsubscribe from promotional communications.
- Ask questions about how your or your child's information is handled.
Parents and legal guardians may make these requests regarding information concerning their minor children.
Firebirds may take reasonable steps to verify the identity and authority of the person making a request before providing, modifying, or deleting information.
Links to Other Websites
The Firebirds website may contain links to governing bodies, competition websites, social-media platforms, sponsors, community partners, registration systems, donation platforms, and other third-party websites.
A link does not mean that Firebirds controls the privacy or security practices of the third party. Information you provide directly to another organization is governed by that organization's privacy policy.
Changes to This Privacy Policy
Firebirds may update this Privacy Policy from time to time to reflect changes to our website, programs, technology, service providers, organizational practices, or legal requirements.
When we make material changes, we will update the "Last Updated" date at the top of this policy and may provide additional notice when appropriate.
Contact Us
Questions, concerns, or privacy requests regarding this Privacy Policy or Firebirds' handling of personal information may be directed to us.
Privacy Questions
Firebirds Track Club
Email: info@firebirdstrackclub.org
For requests concerning a minor athlete, please identify yourself as the athlete's parent or legal guardian and provide enough information for us to identify the applicable record.
Please do not send sensitive medical, financial, identification, or other highly confidential information through ordinary email.
Social Media
Firebirds may maintain accounts on third-party social-media platforms and may link to or display content from those platforms.
Information you provide to or through those platforms is also subject to the privacy policies, terms, and account settings of the applicable platform. Firebirds does not control how those platforms independently collect or use information.